Book fairs and other local events can be a great way for authors to connect with readers and make new fans. They are immensely valuable, but at the same time it can be hard for first-timers to get the most out of an event.
That was certainly true for me. I didn't used to exhibit much (meeting new people is stressful) but lately I have been working to overcome my limitations. Over the past few months I have been exhibiting more and more, learning as I go, and I have picked up a few tips I would like to share with you so that you can benefit from my experiences.
The following post is a mix of mistakes I made at my first trade shows and tips inspired by my time as a volunteer at the Fredericksburg Independent Book Festival on Saturday.
If you have tips you learned the hard way, I would love to read them in the comments.
This one is on me.
I realized, about ten minutes after I started talking to authors on Saturday, that I had neglected to bring any way to document my day. I had left my camera at home, and forgot to charge my smartphone that morning.
Don’t make my mistake; bring your smartphone so you can show your fans what you’re doing.
While I am rather camera shy myself, I also know that as a fan I follow the activities of my favorite authors. Fans are interested in this kind of personal detail, and you will make them happy when you share it.
In fact, your fans will want to meet you in person.
That’s why you should tell your fans about your events in advance so they can meet you at the event. In the weeks leading up to your first event, be sure to announce both on social media and via your newsletter that you are going to be at a book fair, show, etc.
You might even want to set up an event schedule on your author site so your fans can plan ahead and make sure they have room in their schedules.
All the authors I met at yesterday’s book fair brought books to sell, and they all came prepared to talk about their books, careers, and other topics, but do you know what I would have done?
I would have found a way to continue the conversation after the event. To wit, I would have brought a tablet so I could let attendees sign up for my mailing list. (Coincidentally, this is something I only thought of after my first trade show.)
Trust me, if attendees like the genre of books you write, they will want to sign up for your mailing list. There were five or six authors at Saturday’s event that I wanted to connect with later. I would have signed up for their mailing lists if they had offered the option. Instead, I had to type their names into my smartphone.
Do you know what would also be a good way to continue the conversation after the show?
Bring flyers that you can give to attendees. Seriously, it is SOP in almost every industry that exhibitors have flyers to hand out to attendees. This is one of the better ways to get an attendee more info so they can decide whether to follow up later.
Authors can adapt this practice by having 4” by 6” flyers printed either at a local print shop or online. The flyers can talk about an author’s latest book, the main characters, or the series. You can even have more than one flyer printed, tailoring each one to a specific topic.
On the other hand, flyers are rather expensive ($0.50 to $1 each) compared to the price of most indie-published ebooks, so authors should probably run a cost-benefit analysis first to see whether the flyers are worth the investment.
The usual advice on prepping for an event is to do a dry run. Set up your table, make sure all the signs can stand up on their own, and that your displays do not look cluttered.
That is all great advice, but based on what I saw on Saturday I think that when prepping for an event authors should make sure that they also go out in their backyard and set up the canopy they are going to bring to the book fair.
The standard collapsible canopy is really easy to set up once you know how, and all it takes is watching one Youtube video and setting it up one time in your backyard to learn details like there four specific spots where velcro on the canopy’s cloth attaches to velcro on the metal frame (attach the velcro and the cloth will be lined up correctly). Also, you can tell the frame is properly assembled when the bracing “clicks” into place.
I helped set up a couple dozen canopies on Saturday, and I can tell you that a little bit of prep time can mean the difference between getting the canopy set up in 90 seconds and struggling with it for half an hour (my first one took me half an hour to set up, yes).
As a rule, you should put a similar amount of time into setting up your displays in advance, but in my experience the canopy was the one thing that authors needed help with the most.
Here are a few of the things I learned the hard way; how about you?
What did you learn at your first public events?