How to Upload eBooks and Documents to Your Kindle Account

kindle itunes logoFor over three years now, Amazon has offered Kindle users free cloud storage for their ebooks.

This Kindle Cloud supports many of the same reading features that you get with ebooks bought from Amazon, including highlights, notes, bookmarks, dictionary lookup, and syncing your reading position across all of Amazon's Kindle apps and ereaders.

It's pretty useful, and here's how you can set it up.

First things first: Do you want to do this the easy way or the hard way?

The hard way is much more useful and works from any email account, but the easy way works just as well and is less hassle.

I'll show you the easy way, and then the hard way. You tell me which is better.

The Easy Way

The easy way to send ebooks and documents to your Kindle Cloud is to install an app called Send2Kindle. There's a version for Windows, OSX, and Android, and once it is installed and configured it is dead simply to use.

For the PC app, simply select the file you wish to send (in Windows explorer, for example), right click on it, and choose the Send2Kindle option. This should also show up as a print option when viewing a file in MSWord, Adobe Reader, etc.

And do you know the best part about Send2Kindle? When you run the app, it will create a window. Any compatible file which you drag to that window and release will be sent to your Kindle Cloud.

For more details on this app, visit the Send2Kindle on Amazon.com. Or you can launch the app and click on the help button.

That's the easy way; here's the hard way.

The Hard Way

Setup

To start, open the Manage Your Kindle page on Amazon.com:

Amazon.com/myk/

Log in to your account, and switch to the settings tab:

kindle cloud upload 1

Scroll down the page until you see the section labeled "Approved Personal Document E-mail List". This is the section where you will need to list all of the email addresses which you will be using to send content to the Kindle Cloud.

It looks like this:

kindle cloud upload 2

Amazon wants you to tell them all the email addresses which are authorized to send content to your account. I bet they want to limit spam, so think of the email addresses which you plan to use to send content to the Kindle Cloud and add them one at a time.

One you've done that, scroll up that manage your Kindle page and find the section titled "Send-to-Kindle E-Mail Settings". It looks like this:

kindle cloud upload 3

This is where you'll find the specific email addresses for each of the Kindle apps and hardware. Did you know that you can send a document or ebook to a specific app or Kindle? That's why they each have their own email address.

Edit: And as a reader reminded me, not all apps have a unique email address. The Kindle Cloud Reader, Kindle Windows 8 app, and the Kindle for PC app do not. The Cloud Reader and Windows 8 app also do not support reading your personal ebooks. Thanks, Timothy!

If you're like me, you'll have a number of devices and apps on your account. Make a note of which ones you use the most, and add the email addresses to the address book in your email account.

That's It

You've now finished all of the steps to get ready to send ebooks to the Kindle Cloud.

In contrast to the setup process, sending the ebooks is very simple. All you have to do is choose one of the email addresses you just added to your address book and send an email to it with the ebook attached.

Addendum

Here are the documents you can send (the files have to be under 50MB in size):

  • Microsoft Word (.DOC, .DOCX)
  • HTML (.HTML, .HTM)
  • RTF (.RTF)
  • JPEG (.JPEG, .JPG)
  • Kindle Format (.MOBI, .AZW)
  • GIF (.GIF)
  • PNG (.PNG)
  • BMP (.BMP)
  • PDF (.PDF)

The PDF files will be sent without alteration, but all the rest will be converted to Kindle format. Also, the Kindle format ebooks will be mangled when you email them, so don't be surprised if your pretty ebooks come out looking ugly.

It Could Cost You

Before you send any files, let me warn you that Amazon sometimes charges delivery fees. If you have a 3G-equipped Kindle, Amazon will charge $.15 per megabyte. Also, if you are sending content to your smartphone or tablet over a 3G or 4G data connection, your service provider might charge you for delivery.

Luckily Amazon offers the option of limiting to only delivering to Kindles over Wifi.  You can find it on the Manage Your Kindle page under the settings tab (Whispernet Delivery Options). You can also set a limit on how much you're willing to pay for the delivery cost.

kindle cloud upload 5

Don't Forget to Enable the Archive Option

One of the features I like the most is that way that Amazon will add your ebooks to your Kindle account. It's useful, but it also has to be enabled. You can do that on the settings tab of the Manage your Kindle page.

About Nate Hoffelder (11071 Articles)
Nate Hoffelder is the founder and editor of The Digital Reader: "I've been into reading ebooks since forever, but I only got my first ereader in July 2007. Everything quickly spiraled out of control from there. Before I started this blog in January 2010 I covered ebooks, ebook readers, and digital publishing for about 2 years as a part of MobileRead Forums. It's a great community, and being a member is a joy. But I thought I could make something out of how I covered the news for MobileRead, so I started this blog."

27 Comments on How to Upload eBooks and Documents to Your Kindle Account

  1. Just as an FYI, not all Kindle apps have email addresses nor can you send documents to them from MYC&D. Kindle for PC and Cloud Reader are two exceptions. The size limitation can be a factor. The file(s) are limited to 50 MB but you may send up to 25 e-books at a time…as long as it is not more than 50 MB total. If you want your docs to be synced, make sure the archiving option is chosen. There is a checkbox on the PC app and an optional setting for default archiving (located immediately after the list of device email addresses on MYC&D).

    • Now that you mention it, Cloud Reader doesn’t support the personal docs, does it? The same is true for the Win 8 app, I think. Both details are worth a mention, and so is the need to enable the sync option.

      Thanks.

      • I don’t believe any of the computer apps have it. The reason suddenly occurred to me. Personal documents have always been tied with device/app email addresses. What if someone gets around the restriction and manages to send malware to the computer app? As soon as you turn on the app, the malware silently downloads, and your computer is compromised. Amazon eliminated the possibility by never enabling email addresses for those apps. However, there is a real danger in malware being sent other non-eink devices. There’s been a number of people who’ve been locked out of their devices with ransomware (Probably from Pr0n websites or other questionable places). However, the malware could even come from an approved source. That’s a good reason to be careful what addresses are on the approved list.

        • I’m not sure that malware vulnerabilities explains why the Android app has this but the PC app does not. Wouldn’t Android be more vulnerable?

          It’s less likely to have antivirus and other security.

    • Is there a way to get e-mailed books to show up as books on my kindle instead of documents?
      If I copy them via USB my MOBI files show up as Books and I can use vocabulary builder, which I like a lot, but whenever I send the same files via e-mail they show up as personal documents and the vocabulary builder doesn’t work.
      Anyone know a way around this?

  2. FROM THE KINDLE HELP: “EPUB eBooks are not supported on Kindle devices.”

  3. Also, I’m not sure if this has been discussed, but there is also a Send2Kindle plugin for browsers (Firefox & Chrome only, at this time) that converts online articles into mobi documents by stripping the content of any adds or website menu. It works well with most online newspapers, fails miserably with wikipedia articles, though.

    All these articles are also added to your library, so it pays to log on to amazon from time to time and clean it up a bit.

  4. You can also use this tool http://www.justsendtokindle.com/ It allows you to upload files (including personal documents) to kindle directly from internet

  5. Hello,
    Well, I’ve uploaded a pdf to my Kindle, and I’ve been able to remove it (from device). BUT, how does one remove the document from the cloud? For example, I’ve Kindle installed on my ipad, I send a pdf using my Kindle email, fine… and now I want to remove it from the cloud. How do I do that?
    Thanks.

  6. Oooooh Thank you!!!
    I’m grateful for this quick answer and quite doom for such a stupid question. Well, “Amazon > Philippe > Manage your Kindle”. Just easy.
    Take care,
    Ph-

  7. Hello Nate,
    I would like to buy a kindle for my best friend Anna in Moscow, Russia. I have bought her actual books and not only was it hard to get it shipped to Russia, it was very expensive. I had to buy the one book from amazon.es because the US amazon wouldn’t ship it and I just ordered a book on the US amazon and had to have it delivered to me first. Then it cost me 29 dollars to resend it to her, not to mention how long it takes to get to her and also hoping it will eventually get there.
    So I would like to surprise her with a kindle but from what I read, she can’t buy books off amazon.com. Would you know if it would be possible for me to purchase the books and then email them to her? I don’t want her to have to pay any extra money to download the books that I will have already paid for. I saw the address so she could maybe download the books by wifi but would this work? Would there be an issue with her using her own email as it wont be the one registered to her? It seems so confusing but I would really like to send her one. Any info you could give me would be very much appreciated. Take care, Margaret

  8. Margaret: DRM will be a problem, you can mail Kindle ebooks without DRM to Russia, but the DRM which are on a lot of bought ebooks will prevent them working. There are a few ways to get around it: you could strip DRM, your friend could try to buy ebooks at Amazon.Com – works for me with a German IP and German credit-card and Amazon.Com knowing I life in Germany, I cannot buy all offered ebooks at Amazon.com, but most. Maybe she needs a VPN to get around Russian blocks, but that would help anyway.
    Stripping DRM will probably be the easiest way if you want to buy the books, but that may be illegal, depending on where you live, sending them to another person to read is certainly illegal.
    Or if she has net-access with the Kindle, but no way to buy at Amazon.Com, you could register the Kindle to your Account, so she can buy but you pay for it (requires a certain amount of trust in her not to abuse it).

  9. Thank you so much Ingo! Someone mentioned that she could open an Amazon account and add books to her wish list and then I could buy them for her as a gift. Do you think that would work? Margaret

  10. This isn’t uploading to a kindle. This is uploading to amazon. It’s a tablet, I want to put ebooks directly onto it.

    • If you want to load ebooks to the device directly, the simplest method is to do so over USB.

      Copy the files to your Fire tablet’s “books” folder or the “documents” folder. They will show up automatically.

  11. With the 5.7.2 update for the Paperwhite 2&3 and Voyage, uploaded ebooks do not show “personal” anymore over the ebook icon. This is great for uploading documents so the document doesn’t look different than other ebooks.

  12. Thank you for the great tips and alternatives Nate 🙂

  13. Can you please help me with advice – I sent through email some pdf personal documents on my Kindle. However, one seems to be too large and gmail sent it as Google Drive link. Now I have a message on my Kindle that 1 item is in Cloud. Can someone please advize me how to download this document on my Kindle?

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